Making Waves in Events

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Making Waves in Events

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Warsaw, Poland | 3-6 September 2023

ICE2023 Warsaw

After 10 years travelling around the world, we are excited to be back in Europe for the 6th International Conference on Events. 


Previously held in Bournemouth (UK), Macao (China), Orlando (USA) and Cape Town (South Africa), the Making Waves in Poland is proudly hosted by the Vistula School of Hospitality, Poland.

Warsaw is calling!

This conference will encompass presentations and workshops where participants will bring their expertise to create new waves of support for reimagining of events and experiences. Within the context of transformational experiences in events, festivals and business tourism, this conference will examine a variety of contemporary global issues in events and festivals, combining academic discipline with professional practice. 


You are invited to submit an abstract based on the conference themes below.


  • Festivals and events in Poland
  • Social, economic, and environmental sustainability and UNSDGs
  • Co-creation and event experience
  • Cultural festivals and heritage events
  • Sport and leisure events
  • Impacts and legacies (the future of the industry)
  • Business events (MICE)
  • Events and Education
  • Crisis and risk management, Health and safety
  • Events recovery and resilience of Covid 19
  • Technology in events and design and productions 
  • Third sector events – not-for-profit, charities, special-cause events
  • Events and equality, diversity, and inclusivity (EDI) – LGBTQ+ rights, gender, universal access
  • Politics, governance in events
  • Event spaces and places
  • Event tourism and the visitor economy 
  • Events responding to social issues (refugees) 

Key dates:

Abstract submission extended! 

1 March 2023


Confirmation of abstract acceptance:

27 February 2023


Full paper submission (optional):

30 June 2023


Early bird registration:

6 March 2023

Conference information

Abstract submission

Authors are encouraged to submit an abstract of 500 words, excluding references as early as possible. Each submitted work will go through a review process by the Scientific Committee to ensure quality and adherence to the conference theme. All references should be in APA format. All papers and presentations in English language only. There is no need to define sections or subsections in the abstract but as a whole the abstract should include the following: 

  • purpose and relevance of the study; 
  • critique of literature; 
  • methodology employed in the study; 
  • findings and original contribution to the field


At least one author of each submission must register for the conference and is invited to deliver a 15-minute presentation. Please include full contact details of all authors and co-authors.

Important info:

All accepted abstracts will be included in the conference proceedings. Authors have the option to submit a full paper, which will be published in the proceedings. Details below. 


Authors of outstanding papers will be invited to submit to partner journals through an expedited review.


All submissions through the Microsoft CMT system:

Submit your abstract

Full paper submission

Full papers must be submitted by email to Prof Brendon Knott, Chair of the Scientific Committee. Submitting a full paper is optional, but only full papers are considered for the Best Paper Award. All papers are double-blind reviewed; revised papers are published on the conference proceedings with an ISSN. 

Best Paper Award

In loving memory of our old friend and conference co-organiser Dr Mathilda Van Niekerk from Rosen College of Hospitality at the University of Central Florida, United States, we dedicate our conference best paper in her name - 

Dr Mathilda Van Niekerk Best Paper Award

Registration information

EARLY BIRD RATE

(until 6 March 2023) 

495 EURO


FULL REGISTRATION RATE

(after 6 March 2023) 

595 EURO


FULL-TIME STUDENT RATE

(with proof of registration)

395 EURO


Registration includes the following:   

  • access to all sessions during the conference
  • conference proceedings and delegate pack
  • experiential learning
  • all lunches and coffee breaks during conference
  • welcome cocktail 
  • Conference dinner with Poland Experience 
  • Gala dinner 
  • Social sessions with local experience
  • The above rates include VAT

Conference host

The conference is hosted by 

Vistula School of Hospitality

Warsaw, Poland.


http://www.vistulahospitality.edu.pl

Learn more

Welcome to Vistula!

A very warm welcome by Conference Chair Prof Krzysztof Celuch

Conference venue

  

The conference is held at two locations in Warsaw:

4 & 5 September 2023: Hotel Novotel Center

6 September 2023: Vistula School of Hospitality


OFFICIAL CONFERENCE HOTEL: 

Hotel Novotel Center **** www.novotel.com 


OTHER HOTELS IN THE NEIGHBOURHOOD:

Metropol Hotel Warsaw*** www.syrena.com.pl (200m, 3 min walk)

MDM Hotel Warsaw *** www.syrena.com.pl (950m, 10-15 min walk)

Chillout Hostel Warsaw www.chillouthostel.pl (750m, 10 min walk)


We are currently negotiating preferential rates with these hotels.

Novotel Warszawa Centrum, Ul Marszalkowska 94/98, Warsaw, Masovian Voivodeship 00-510, Poland

Travelling to Warsaw

WARSAW. ONE CITY, TWO FACES

Each city has a place that is its showcase and a must-see on any trip. In Warsaw, it’s the Old Town, entered on the UNESCO World Heritage List – it’s where the city’s heart has been beating for centuries. However, when you cross the Vistula River and look at the Old Town from a distance, you are struck by how unusual the panorama of the city is – skyscrapers rise above the red roofs of the Old Town. Historical buildings blend in harmoniously with modern architecture, and the city surprises us by revealing its second face.

WARSAW AFTER HOURS

The inspiring history, the unique mixture of old and modern architecture, and a rich palette of cultural events – here, in Warsaw, lies the beating heart of Poland. Poland’s capital perpetually grows and improves. Thanks to new meeting spots, business spaces, and entertainment venues, 

FAST FACTS ABOUT POLAND

Area:  312,677 km2 

Population: 38,5 milion

Capital city:  Warsaw

Currency:  Polish Zloty (PLN or zł)

Visa information

The conference secretariat will only provide invitation letters for visas for registered participants. You can request to receive a visa invitation letter during the online registration process, please have your passport details at hand. The letter will be sent to you by e-mail once you have completed your registration and payment.

Learn more

Warsaw travel guide

Warsaw has a vbrant calendar of festivals and events, cultural activities and museums. Warsaw continues to become ever more appealing for tourists, business people, event organisers, and anyone with an interest in art, culture, lifestyle, and history. 

Downloaad travel guide

Flying into Warsaw

There are 2 international airports in Warsaw:

· WARSAW CHOPIN AIRPORT (code: WAW) is an international airport located 10 km south-west of Warsaw City Centre in Poland. 

· WARSAW MODLIN AIRPORT (code: WMI) is situated 35 km north-west from Warsaw.

Post-Conference Tour - KRAKÓW

Krakow, on its side is a vibrant city that welcomes everyone. City has retained much of its splendour, there is a tranquillity here that can be overwhelming. And here lies one of the keys to the city's magic. It is the kind of place where every day you might stumble across something that you have not noticed before - a little baroque church, a hidden courtyard, or perhaps just one of the dozens of statues that observe us passing by from the city houses’ facades. Krakow is the city where everyone feels at home. And so will you!

find out more

Post-Conference Tour - GDAŃSK

Gdańsk, a Hanseatic city of free trade, great ideas Solidarność. Situated at the intersection of ancient trade routes and among various coexisting cultures, the city is closely associated with the sea and, by the country's greatest river Vistula, with the rest of Poland. Gdańsk is a city of impressive history and a fascinating future. Guests staying here have the opportunity to become familiar with this great city, beginning with its historical heart – the Old City and ending on the Tri-City, beautiful nature and beaches.

find out more

KEYNOTE SPEAKERS & PANELISTS

Professor Barbara Neuhofer

Salzburg University of Applied Sciences

  

Dr Barbara Neuhofer is a Professor of Experience Design and Head of Experience Design at the Department of Innovation and Management in Tourism at the Salzburg University of Applied Sciences, Austria. Barbara’s research focuses on the intersection of human experiences, experience design and transformation across the physical and digital domains. Barbara is the co-founder of the award-winning Experience Design Summit Year Zero. She has given a TEDx talk on ‘The Global State of Awe’, is executive committee member of the Experience Research Society and a founding circle member of the World Experience Organisation. Barbara has received 15 international research prizes.

Professor Jadwiga Berbeka

Cracow University of Economics


Dr Jadwiga Berbeka has over 140 publications in event management, tourism and consumer behavior in a wide variety of journals such as the Scandinavian Journal of Hospitality and Tourism, SAGE Open, Tourism Economics, Journal of Convention & Event Tourism, Journal of Global Information Management. Her research interests are sport and adventure tourism, event management, consumer behavior, and knowledge-intensive business services. She is the chair of the Senate Science Committee at Cracow University of Economics and a member of the Senate Ethics Committee. She cooperates with the meetings and events sector in Poland and - as a tribute to her work - she was granted the MP Power Awards 2015 in Open category. 

Organising Committee

Prof Krzysztof Celuch

Vistula School of Hospitality, Warsaw, Poland 


Conference Chair

Dr Julie Whitfield

Bournemouth University

United Kingdom


ICE2013 Chair | Co-Founder of ICE

Dr Ubaldino Couto

Macao institute for Tourism Studies

Macao SAR, China


ICE2015 Chair

Prof Jeannie Hahm

University of Central Florida

United States


ICE2017 Co-Chair

Prof Brendon Knott

Cape Peninsula University of Technology

Cape Town, South Africa


ICE2021 Chair


Local Organising Committee

Prof Krzysztof Celuch

Vistula School of Hospitality, Warsaw, Poland 


Conference Chair

Magdalena Markiewicz

Vistula School of Hospitality, Warsaw, Poland

Magdalena Kondas

Vistula School of Hospitality, Warsaw, Poland 

Nadzeya Melnik

Vistula School of Hospitality, Warsaw, Poland 

Agnieszka Faracik

DMC Poland, Warsaw, Poland  

Monika Dymacz

MPI Poland Chapter, Poland 

Dominik Borek

Ministry of Sport and Tourism, Poland

Izabela Stelmanska

Region Masovia, Poland

Mateusz Czerwinski

Warsaw Tourism Organisation, Poland 

Monika Nahirny

Malopolska Region, Poland


Scientific Committee

Prof Brendon Knott

Cape Peninsula University of Technology, South Africa


Chair of the Scientific Committee

Dr Dominik Borek

Ministry of Sport and Tourism, Poland

Dr Krzysztof Celuch

Vistula School of Hospitality, Poland

Dr Ubaldino Couto

Macao Institute for Tourism Studies, Macao SAR, China

Prof Leonardo Dioko

Macao Institute for Tourism Studies, Macao SAR, China

Prof Alan Fyall

Rosen College of Hospitality Management, University of Central Florida, United States

Dr Jeannie Hahm

Rosen College of Hospitality Management, University of Central Florida, United States

Dr Janice Hemmonsbey

Cape Peninsula University of Technology, South Africa

Dr Sunny Son (née Lee)

University of South Australia, Australia

Dr Xiangping Li

Macao Institute for Tourism Studies, Macao SAR, China

Dr Yanning Li

University of Surrey, United Kingdom

Prof Judith Mair

University of Queensland, Australia

Dr Miguel Moital

Bournemouth University, United Kingdom

Dr Tomasz Napierała

University of Łódź, Poland

Prof Fevzi Okumus

Rosen College of Hospitality Management, University of Central Florida, United States

Dr Eric Olson

Metropolitan State University of Denver, United States

Prof Stephen Pratt

Rosen College of Hospitality Management, University of Central Florida, United States

Dr Ivana Rihova

Independent Researcher

Dr Debbie Sadd

Bournemouth University, United Kingdom

Dr Teresa Skalska

Vistula School of Hospitality, Poland

Prof Elmarie Slabbert

North-West University, South Africa

Prof Nellie Swart

University of South Africa, South Africa

Dr Sherry Tan

Macao Institute for Tourism Studies, Macao SAR, China

Dr Daniel Turner

University of West of Scotland, United Kingdom

Esti Venske

Cape Peninsula University of Technology, South Africa

Dr Penny Wan

Macao Institute for Tourism Studies, Macao SAR, China

Dr Julie Whitfield

Bournemouth University, United Kingdom

Dr Hazel Xu

Macao Institute for Tourism Studies, Macao SAR, China

Dr Piotr Zmyślony

Poznan University of Economics and Business, Poland    

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CONFERENCE SECRETARIAT

Stokłosy 3, 02-787 Warsaw, Masovian Voivodeship, Poland

VISTULA SCHOOL OF HOSPITALITY 3 Stokłosy Str. 02-787 Warsaw For enquiries related to the conference, please use the form above to contact us! We endeavour to reply you as soon as we can. Email: ice2023@dmcpoland.com

Conference Partners

Mazovia  Region
Warsaw Tourism Organisation
Warsaw Convention Bureau
Malopolska Region

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