The next conference will be held in Beijing, China on 17-19 September 2025 #ICE2025
This conference will encompass presentations and workshops where participants will bring their expertise to create new waves of support for reimagining of events and experiences. Within the context of transformational experiences in events, festivals and business tourism, this conference will examine a variety of contemporary global issues in events and festivals, combining academic discipline with professional practice.
You are invited to submit an abstract based on the conference themes below.
- Festivals and events in Poland
- Social, economic, and environmental sustainability and UNSDGs
- Co-creation and event experience
- Cultural festivals and heritage events
- Sport and leisure events
- Impacts and legacies (the future of the industry)
- Business events (MICE)
- Events and Education
- Crisis and risk management, Health and safety
- Events recovery and resilience of Covid 19
- Technology in events and design and productions
- Third sector events – not-for-profit, charities, special-cause events
- Events and equality, diversity, and inclusivity (EDI) – LGBTQ+ rights, gender, universal access
- Politics, governance in events
- Event spaces and places
- Event tourism and the visitor economy
- Events responding to social issues (refugees)
Key dates:
Full paper submission (optional):
4 August 2023
Last minute participants
Please get in touch for more info!
Conference information
Abstract submission
Authors are encouraged to submit an abstract of 500 words, excluding references as early as possible. Each submitted work will go through a review process by the Scientific Committee to ensure quality and adherence to the conference theme. All references should be in APA format. All papers and presentations in English language only. There is no need to define sections or subsections in the abstract but as a whole the abstract should include the following:
- purpose and relevance of the study;
- critique of literature;
- methodology employed in the study;
- findings and original contribution to the field
At least one author of each submission must register for the conference and is invited to deliver a 15-minute presentation. Please include full contact details of all authors and co-authors.
Important info:
All accepted abstracts will be included in the conference proceedings. Authors have the option to submit a full paper, which will be published in the proceedings. Details below.
Authors of outstanding papers will be invited to submit to partner journals through an expedited review.
All submissions through the Microsoft CMT system:
Full paper submission
Full papers must be submitted by email to Prof Brendon Knott, Chair of the Scientific Committee. Submitting a full paper is optional, but only full papers are considered for the Best Paper Award. All papers are double-blind reviewed; revised papers are published on the conference proceedings with an ISSN.
Best Paper Award
In loving memory of our old friend and conference co-organiser Dr Mathilda Van Niekerk from Rosen College of Hospitality at the University of Central Florida, United States, we dedicate in her name:
Dr Mathilda Van Niekerk Best Paper Award
(presented by Event Management)
Partner journal: Event Management
We are pleased to announce that Event Management is our conference partner journal.
The Dr Mathilda Van Niekerk Best Paper Award is presented by Event Management.
Event Management will also celebrate the recipients of Event Management Award for Cutting Edge Research at the conference for outstanding papers received since November 2021. These are Gold, Silver and Bronze Awards in recognition of cutting edge research in events management.
Click here to journal website
To be eligible for consideration of Best Papers, only full papers submitted to the conference are considered, which will be published on the conference proceedings made avaialble to the public.
Submitting to Event Management, or any other journals, is an independent and separate process, which authors must adhere to the journal guidelines.
All decisions by ICE2023 are final.
Registration information
EARLY BIRD RATE
(until 15 May 2023)
520 EURO
FULL REGISTRATION RATE
(after 15 May 2023)
620 EURO
FULL-TIME STUDENT RATE
(with proof of registration)
420 EURO
Registration includes the following:
- access to all sessions during the conference
- conference proceedings and delegate pack
- experiential learning
- all lunches and coffee breaks during conference
- welcome cocktail
- conference gala dinner with Poland Experience
- Gala dinner
- Social sessions with local experience
- The above rates include VAT
Registration is now closed.
Conference host
The conference is hosted by
Vistula School of Hospitality
Warsaw, Poland.
Conference co-host
MPI Poland Chapter
Warsaw, Poland
Travelling to Warsaw
WARSAW. ONE CITY, TWO FACES
Each city has a place that is its showcase and a must-see on any trip. In Warsaw, it’s the Old Town, entered on the UNESCO World Heritage List – it’s where the city’s heart has been beating for centuries. However, when you cross the Vistula River and look at the Old Town from a distance, you are struck by how unusual the panorama of the city is – skyscrapers rise above the red roofs of the Old Town. Historical buildings blend in harmoniously with modern architecture, and the city surprises us by revealing its second face.
WARSAW AFTER HOURS
The inspiring history, the unique mixture of old and modern architecture, and a rich palette of cultural events – here, in Warsaw, lies the beating heart of Poland. Poland’s capital perpetually grows and improves. Thanks to new meeting spots, business spaces, and entertainment venues,
FAST FACTS ABOUT POLAND
Area: 312,677 km2
Population: 38,5 milion
Capital city: Warsaw
Currency: Polish Zloty (PLN or zł)
Visa information
The conference secretariat will only provide invitation letters for visas for registered participants. You can request to receive a visa invitation letter during the online registration process, please have your passport details at hand. The letter will be sent to you by e-mail once you have completed your registration and payment.
Warsaw travel guide
Warsaw has a vbrant calendar of festivals and events, cultural activities and museums. Warsaw continues to become ever more appealing for tourists, business people, event organisers, and anyone with an interest in art, culture, lifestyle, and history.
Flying into Warsaw
There are 2 international airports in Warsaw:
· WARSAW CHOPIN AIRPORT (code: WAW) is an international airport located 10 km south-west of Warsaw City Centre in Poland.
· WARSAW MODLIN AIRPORT (code: WMI) is situated 35 km north-west from Warsaw.
Post-Conference Tour - KRAKÓW
Krakow, on its side is a vibrant city that welcomes everyone. City has retained much of its splendour, there is a tranquillity here that can be overwhelming. And here lies one of the keys to the city's magic. It is the kind of place where every day you might stumble across something that you have not noticed before - a little baroque church, a hidden courtyard, or perhaps just one of the dozens of statues that observe us passing by from the city houses’ facades. Krakow is the city where everyone feels at home. And so will you!
Post-Conference Tour - GDAŃSK
Gdańsk, a Hanseatic city of free trade, great ideas Solidarność. Situated at the intersection of ancient trade routes and among various coexisting cultures, the city is closely associated with the sea and, by the country's greatest river Vistula, with the rest of Poland. Gdańsk is a city of impressive history and a fascinating future. Guests staying here have the opportunity to become familiar with this great city, beginning with its historical heart – the Old City and ending on the Tri-City, beautiful nature and beaches.
GDAŃSK City of Freedom! 3 days / 2 nights 06–08.09.2023
PROGRAMME
1 DAY: Journey from Warsaw to Gdansk by train, Old Town Walk, Dinner, Overnight in the hotel
2 DAY: Old Town City Tour with Amber Museum, Bike Ride to the hidden gems of the city, Dinner in the Brewery, Overnight in the hotel
3 DAY: Solidarity Museum, end of the program
Cost: 225 EURO per person
Train ticket Warsaw - Gdańsk
Two overniights single room (4*)
City sightseeing program with English-speaking guide
Two dinners in the local restaurants
Learn more about travel to Gdańsk and what to do https://visitgdansk.com/en/
ICE2023 Delegates help locally: Let's prepare Pupil’s Schoolbags!
The school bell rings! Time to get ready for a new adventure! Let's prepare Pupil’s Schoolbags and help children at age 6-10 who may need some support with their school supplies. Your contribution will empower them with the means of gaining the power of knowledge!
What is it? How does it work? It’s very easy! Mentioned Pupil’s Schoolbag is a backpack that contains all necessary (school) supplies: few notebooks (A5), pencils, ball pens, drawing blocks, a ruler and a pencil case. It should also include a nice book (can be in English or your native language) and a cuddly toy... You should bring your own pupil’s schoolbag with you to Poland and just give it to us at the registration desk - we will deliver it to the children in need in the local school in our city! Don't forget to include a short letter so that the child who receives your bag knows who the benefactor is.
PS. If you didn't manage to prepare your school bag before leaving home, you can buy everything here. Ask at the registration desk!
KEYNOTE SPEAKERS
Professor Barbara Neuhofer
Salzburg University of Applied Sciences
Dr Barbara Neuhofer is a Professor of Experience Design and Head of Experience Design at the Department of Innovation and Management in Tourism at the Salzburg University of Applied Sciences, Austria. Barbara’s research focuses on the intersection of human experiences, experience design and transformation across the physical and digital domains. Barbara is the co-founder of the award-winning Experience Design Summit Year Zero. She has given a TEDx talk on ‘The Global State of Awe’, is executive committee member of the Experience Research Society and a founding circle member of the World Experience Organisation. Barbara has received 15 international research prizes.
Professor Jadwiga Berbeka
Cracow University of Economics
Dr Jadwiga Berbeka has over 140 publications in event management, tourism and consumer behavior in a wide variety of journals such as the Scandinavian Journal of Hospitality and Tourism, SAGE Open, Tourism Economics, Journal of Convention & Event Tourism, Journal of Global Information Management. Her research interests are sport and adventure tourism, event management, consumer behavior, and knowledge-intensive business services. She is the chair of the Senate Science Committee at Cracow University of Economics and a member of the Senate Ethics Committee. She cooperates with the meetings and events sector in Poland and - as a tribute to her work - she was granted the MP Power Awards 2015 in Open category.
Dr Mike Duignan
University of Central Florida
Dr Mike Duignan is a tenured Associate Professor at the Rosen College of Hospitality Management, University of Central Florida, and is the Editor-in-Chief of the leading journal for the study and analysis of events and festivals: Event Management. Formerly, Mike was an Associate Professor and Department Chair at the Department for Events in the School of Hospitality and Tourism Management, University of Surrey in the UK, where he was also the Director of the Observatory of Human Rights and Major Events – the UK’s official Olympic Studies Centre supported by the International Olympic Committee and TeamGB.
Over the past decade Mike has travelled the world examining the economics and social impacts of hosting major events.
INDUSTRY PANEL SPEAKERS
BARBARA ŚWIDERSKA
Dream Events / MPI Poland Chapter
MARTA WIŚNIEWSKA
LOT - Polish Airlines
AGA FARACIK LESNIAK
DMC Poland / Ovation Strategic Partner
DOMINIK BOREK
Ministry of Sport and Tourism
MATEUSZ CZERWIŃŚKI
Warsaw Tourism Organisation
Organising Committee
Prof Krzysztof Celuch
Vistula School of Hospitality, Warsaw, Poland
Conference Chair
Dr Julie Whitfield
Bournemouth University
United Kingdom
ICE2013 Chair | Co-Founder of ICE
Dr Ubaldino Couto
Macao institute for Tourism Studies
Macao SAR, China
ICE2015 Chair
Prof Jeannie Hahm
University of Central Florida
United States
ICE2017 Co-Chair
Prof Brendon Knott
Cape Peninsula University of Technology
Cape Town, South Africa
ICE2021 Chair
Local Organising Committee
Prof Krzysztof Celuch
Vistula School of Hospitality, Warsaw, Poland
Conference Chair
Magdalena Markiewicz
Vistula School of Hospitality, Warsaw, Poland
Magdalena Kondas
Vistula School of Hospitality, Warsaw, Poland
Nadzeya Melnik
Vistula School of Hospitality, Warsaw, Poland
Agnieszka Faracik
DMC Poland, Warsaw, Poland
Monika Dymacz
MPI Poland Chapter, Poland
Dominik Borek
Ministry of Sport and Tourism, Poland
Izabela Stelmanska
Region Masovia, Poland
Mateusz Czerwińśki
Warsaw Tourism Organisation, Poland
Conference Partners